Administrative Assistant / Daycare Family Experience Coordinator

About the role

Primrose School of Old Bridge is seeking an energetic, creative, and highly organized Family Experience Coordinator to support our leadership team and help create an exceptional experience for our children, families, and staff.

This role is much more than a traditional administrative position. We're looking for someone who enjoys building relationships, creating memorable experiences for families, and helping our school run smoothly every day. If you thrive in a fast-paced environment, love working with children, and enjoy wearing many hats, we'd love to meet you.

Responsibilities

• Welcome and assist current families, visitors, and prospective families with warmth and professionalism
• Answer phones, emails, and enrollment inquiries
• Schedule and coordinate school tours
• Aid with enrollment paperwork, attendance, student records, and administrative documentation
• Create newsletters, flyers, family communications, and social media content
• Plan and coordinate school events, celebrations, appreciation weeks, and family engagement activities
• Keep the front office organized, welcoming, and running efficiently
• Maintain office supplies and administrative systems
• Support school leadership with projects and daily operations
• Step into classrooms to assist when needed
• Be a positive ambassador for our school every day

Qualifications

• Experience working with children in a preschool, daycare, school, camp, or similar environment strongly preferred
• Administrative, office, or customer service experience preferred
• Strong computer skills, including Microsoft Office and Google Workspace
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and professionalism
• Ability to multitask while maintaining accuracy and attention to detail
• Takes initiative and doesn't wait to be told what to do
• Is dependable, flexible, and always willing to jump in where needed
• Enjoys planning events and creating memorable experiences
• Is comfortable learning new technology and software
• Communicates professionally and confidently in person, over the phone, and in writing

Bonus Skills

• Canva
• Social media management
• Event planning
• Photography or videography
• Childcare management software
• Preschool or early childhood education

Qualifications

• Experience working with children in a preschool, daycare, school, camp, or similar environment strongly preferred
• Administrative, office, or customer service experience preferred
• Strong computer skills, including Microsoft Office and Google Workspace
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and professionalism
• Ability to multitask while maintaining accuracy and attention to detail
• Takes initiative and doesn't wait to be told what to do
• Is dependable, flexible, and always willing to jump in where needed
• Enjoys planning events and creating memorable experiences
• Is comfortable learning new technology and software
• Communicates professionally and confidently in person, over the phone, and in writing

Benefits

• Opportunity for advancement
• Paid time off
• Signed bonus
• Training & development
• Vision insurance
• 401(k)
• Bonus based on performance
• Company parties
• Competitive salary
• Dental insurance

Schedule

Full-Time
Monday–Friday
Occasional evening or weekend school events throughout the year

Compensation & Benefits

• Competitive pay based on experience
• Paid time off
• Professional development opportunities
• Supportive and collaborative team environment
• Opportunity for growth within our leadership team
• Paid holidays
• Dental/Vision

Contact Information

Please apply if you're the type of person who notices what needs to be done before someone asks, loves creating special moments for children and families, enjoys staying busy, and takes pride in keeping things organized and running smoothly. We are looking for someone who wants to become an important part of our school community—not just fill a position.

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