Administrative Assistant-Ctr for Forest Business

About the role

The Harley Langdale, Jr. Center for Forest Business within the Warnell School of Forestry and Natural Resources seeks a full-time Administrative Assistant II.

Responsibilities

• Collect, process, and maintain registrations, renewals, reinstatements, and continuing education records in both electronic and hardcopy formats.
• Perform payment processing (Touchnet), reconcile transactions and deposits, and maintain accurate financial and participant records.
• Manage filing systems and ensure compliance with program requirements.
• Prepare and manage office supply orders and other purchase requests, mailing, and printing orders.
• Perform typical office reception duties.
• Respond to phone and email inquiries from participants, sponsors, and stakeholders to answer questions, resolve problems, and clarify program policies or event logistics.
• Manage communication systems.
• Prepare routine correspondence and create forms, fliers, newsletters, and personalized correspondence; ensure final documents are complete, accurate, and ready for timely distribution.
• Provide guidance on program requirements, resolve issues, and support compliance.
• Develop and distribute newsletters, mailings, and routine correspondence.
• Maintain and update website content, directories, and program materials.
• Support planning and execution of major events such as the Timberland Investment Conference, golf tournament, and outreach events.
• Care for sponsors, vendors, venues, registrations, and invoicing.
• Aid in event-day operations and reconciliation.
• Coordinate logistics for in-person and virtual workshops, including registration setup, participant communications, material preparation, catering coordination, attendance tracking, and post-event record management.
• Procure promotional items.
• Provide additional administrative support as needed, including but not limited to new student on-boarding tasks, audit preparation, and education/outreach event preparations.
• Manage event approvals within UGA.
• Finalize and resolve accommodation requirements with event venues.
• Coordinate with involved parties on event sponsorships to obtain logos and advertising information, manage invoicing, and update the Foundation’s records.
• Provide additional administrative support as needed for the investment conference, golf tournament, and other outreach events.
• Duties include reconciling guest lists, tracking unregistered attendees, and solving last-minute issues.

Requirements

• High school diploma or equivalent and 2 years of related experience.
• Associate’s or Bachelor’s degree in business administration, communications or related field.
• Experience supporting programs in a university, nonprofit, or government setting.
• Experience with financial processing systems.
• Experience managing databases, records systems, or certification/compliance programs.
• Familiarity with email marketing platforms (e.g., Mailchimp) and bulk communications.
• Basic experience updating websites or digital content.
• Interest or familiarity with forestry, natural resources, or workforce training programs.
• Experience managing high-volume, process-driven workflows with strong accuracy requirements.
• Experience supporting industry-facing or stakeholder-driven programs.
• Experience working with continuing education or certification programs.
• Experience working across multiple systems simultaneously (CRM, LMS, financial, web, and communication platforms).

Qualifications

• Strong attention to detail and ability to manage high-volume, process-driven work.
• Ability to organize, prioritize, and manage multiple tasks with minimal supervision.
• Effective written and verbal communication skills.
• Ability to interpret policies and apply them consistently and fairly.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams), Canva, Zoom, and Adobe Acrobat.
• Working knowledge of web-based systems and ability to update website content.
• Ability to work with various stakeholders and resolve issues professionally.
• Ability to establish and maintain effective working relationships.
• Ability to understand and accurately interpret information and develop appropriate responses.

Physical Demands

• Regularly works in an office environment, seated for extended periods (4–8 hours).
• Occasionally lifts up to 40 pounds and transports materials.
• Performs repetitive manual tasks such as assembling mailers, workshop materials, and supplies.

Is driving a responsibility of this position?

• Yes

Is this a Position of Trust?

• Yes

Does this position have operation, access, or control of financial resources?

• Yes

Does this position require a P-Card?

• No

Is having a P-Card an essential function of this position?

• No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

• No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)?

• No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.