Administrative Assistant CTE Building

About the role

Under the direct supervision of the School Principal, to provide a wide variety of complex and confidential administrative and secretarial support to the Principal; communicating information on behalf of the Principal to staff, parents, other school districts, public agencies, etc. Assist the Principal in addressing a variety of issues and/or provide general support necessary to ensure efficient and effective school operations.

Responsibilities

• Composes routine and complex documents (e.g. executive summaries, correspondence, policies, agendas, minutes, newsletters, event programs, handbooks, bulletins, reports, job postings, etc.) for the purpose of communicating information to school personnel, students, parents, the public, and others.
• Prepares copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees, parents, and the public regarding meetings, activities, events or other work-related matters.
• Maintains the daily/weekly/monthly calendar of the Principal to coordinate the scheduling of work-related appointments, activities, meetings, etc.
• Maintains calendar of school events for the purpose of coordinating and scheduling school activities.
• Maintains documents, and records for the purpose of providing up-to-date reference, when needed.
• Maintains application system, including the posting of job vacancies, distribution of applications, etc.
• Assists visitors, including students, parents, substitutes teachers, maintenance workers and others.
• Process incoming mail for the purpose of sorting items in terms of importance and known priorities; send outgoing mail.
• Responds to inquiries (including telephone calls) from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
• Performs other related duties, as assigned by the Principal, for the purpose of ensuring the efficient and effective functioning of the school's main office and day-to-day school operations.

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Limited travel