Administrative Assistant Corporate

WHAT WE WILL DO FOR YOU

We are committed to supporting our employees, providing resources, tools, and care to help you focus on delivering Health, Justice, and Hope to the communities we serve.

• Comprehensive benefits package including medical, dental, vision, and prescription benefits, short- and long-term disability insurance, life insurance, up to 2 weeks of vacation and sick leave, 12 paid holidays, 403(b) retirement plan with employer matching, and access to an Employee Assistance Program (EAP).
• A 37.5-hour work week to ensure work/life balance.

HOW YOU WILL MAKE AN IMPACT

Maintaining a high degree of confidentiality in support of the Corporate Office, the Shared Services Administrative Assistant provides administrative and project support to shared services teams in Human Resources, Information Technology, Finance, and Advancement across LCSNW and its division, Compass Housing Alliance.

• Serves as a central point of coordination and communication, acting as a conduit to administrative professionals throughout the organization.
• Provides excellent customer service to community members by professionally managing the organization’s main phone line.
• Answers phone calls, provides information to callers, connects callers to appropriate people, forwards messages as needed, models and encourages direct, professional communication among staff members, and facilitates development of a positive staff support network.
• Welcome and directs visitors and vendors, retrieves information from records, emails, minutes, and other related documents, prepares written summaries of data when needed, responds to and resolves administrative inquiries and questions, coordinates and schedules travel, meetings, and appointments for directors, managers or supervisors, prepares agendas and schedules for meetings, records and distributes minutes or other records for meetings, maintains office supplies and coordinates maintenance of office equipment, assists or coordinates light custodial service as needed, provides back-up to Sr. Executive Assistant as needed, maintains filing systems as assigned, reconciles monthly bank statements for the agency credit cards as directed, distributes incoming and outgoing shared services mail and faxes, and maintains confidentiality of job-related information.

HOW YOU WILL BE A GREAT FIT

• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Suite or related software.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Bachelor’s degree in business administration or relevant education.
• Work experience in a field which meets the required functions and professional responsibilities of the position may substitute for education.
• Minimum 3-5 years’ administrative experience assisting executive or staff personnel.