Administrative Assistant, Code Services

Description Barry Isett & Associates (Isett) is an employee-owned multi-discipline engineering/consulting firm headquartered in Allentown, PA, with additional offices throughout eastern and central PA. Isett associates get the opportunity to perform meaningful work that helps enrich our community each and every day. Our company is a values-based organization which has been recognized for its award-winning culture through several regional and statewide programs: Best Places to Work in PA (annually since 2019)The Morning Call’s Top Workplaces (annually, since 2013)Empowering Women Award by Central Penn Business Journal and Lehigh Valley Business (annually, since 2023)Philadelphia Inquirer’s Top Workplaces (annually, since 2023)Corporate Citizen of the Year (by the Lehigh Valley Business Journal)The Societas Award for Responsible Corporate Conduct (for Ethics) As a multi-discipline firm, Isett provides a full range of engineering and consulting services, including civil, structural, mechanical, electrical, plumbing, environmental, geotechnical, and municipal engineering, surveying, landscape architecture, code enforcement, plan review, construction management, construction materials testing, and grant writing services to clients throughout the Mid-Atlantic region. Benefits At Isett, we support the well-being and success of our employee-owners with: Career advancement and continuing education opportunitiesEmployee engagement eventsWork-life balance & flexible working schedulesPaid vacation/holiday/sick timeEmployee Stock Ownership Plan (ESOP)Medical, dental, vision, life, and disability insurancesDiscounted and/or free Isett wearParental leave401k/Roth match About You We're looking for an organized, detail-oriented administrative professional to support our Code Services team in Mechanicsburg. You'll be someone who takes initiative, communicates well with others, and can confidently manage competing priorities. What You’ll Do Keep operations running smoothly with reception, data entry, scheduling, and documentation tasksPrepare and track invoices, checks, and accounting recordsDraft proposals and input project data into permitting systemsFormat and send notices, review letters, and certificatesCompile field inspection reports and liaise with local municipalitiesSupport permit and plan review processes from start to finishHelp maintain fleet records and coordinate vehicle serviceTake care of mail, FedEx packages, and municipal pickups/deliveries Requirements High school diploma and prior administrative experienceStrong skills in Microsoft Office (Word, Excel); Adobe Acrobat/Bluebeam/MS Publisher a plusExcellent communication and proofreading abilitiesKnowledge of office equipment and multitasking finesseValid driver’s license for local errands and deliveries We are an equal opportunity employer and welcome applications from all qualified candidates. We are committed to a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation or gender identity), nation origin, age (40 or older), disability or genetic information (including family medical history). Please, no third-party recruiters.