Administrative Assistant - Breast and Cervical Cancer Control Program

About the role

This is a non-exempt (hourly) position. Pay rates are based on education, skill, experience level and internal equity. This is an on-site role 5 days a week. There is occasional evening and weekend events that would require attendance.

Essential Functions

• Cook up communication with healthcare providers, community partners, and program participants.
• Support outreach efforts, including the distribution of educational materials and participation in community events.
• Maintain accurate records and databases related to program participants, screenings, and follow-up care.
• Provide administrative support to internal departmental staff.
• Respond to inquiries and resolve administrative issues that may arise.
• Prepare written correspondence such as memos, forms and emails.
• Create, maintain, organize and enter information into databases and use various computer applications.
• Operate office equipment, fax machines, copiers, or phone systems and arrange for needed repairs.
• Schedule, confirm and maintain meetings, events, and schedules.
• Compose, type, and distribute information such as meeting notes, agendas, and general information.

Minimum Qualifications

• Experience: Two years of administrative experience.
• Education: High School Diploma or equivalent.
• License and Certifications: May require a North Carolina or South Carolina Driver's License, County Driving Privileges, and an Annual Motor Vehicle Record (MVR) check.

Preferred Qualifications

• Bilingual (Spanish and English) proficiency oral.
• Bachelor’s degree preferred.
• Proven experience as an administrative assistant in a similar role, preferably within a healthcare or nonprofit setting.
• Ability to work independently and as part of a team, demonstrating a positive attitude and a commitment to the program’s mission.
• Knowledge of Administrative and clerical procedures and systems using various computer applications, managing files and records.
• Skills: Customer service, coordination and organization, judgment and decision making, time management.

Knowledge, Skills And Abilities

• Knowledge: Principles and processes for providing customer and employee services, structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Skills: Intermediate use in various computer applications, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with database management.

Work Environment

Works in an office setting with moderate noise.

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Disclaimer Statement

This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor’s request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.