Administrative Assistant/Bookkeeper

About the role

The Zone Administrative Assistant supports the Community Manager through managing day-to-day functions within the property management office including collections, accounts payable, resident management, Yardi system administration, and utility management. This essential role is an entry-level position into the company for someone that is well-organized, analytical, and able to multi-task.

Responsibilities

• Manage all property collections including posting of rent, managing delinquent accounts, and ensuring accurate resident ledgers
• Post all entries to resident accounts and manage move-in and move-out files including Yardi data entry
• Manage all accounts payable including invoice entry, managing purchase orders at the direction of the Community Manager, and ordering supplies as directed by Community Manager
• Track other compliance items related to site operations and DTN policies as requested by Community Manager
• Send out resident notices as necessary for lease compliance and community announcements
• Aid with Master Control Log (MCL) and Changeover set up

Requirements

• Bookkeeping, bill payment, accounts payable, accounts receivable experience; preferably in a real estate environment
• Team player
• Desire to provide great customer outcomes
• Proficient with computers and various software platforms including but not limited to Microsoft Word, Outlook, Excel and PowerPoint. Experience using an industry software is preferred
• Can do attitude - Willingness to take on various roles as may be necessary to achieve property goals
• An eye for detail – Our properties and team members are representing the DTN brand
• Reliable transportation to get to work daily and conduct daily job responsibilities

Qualifications

• Bookkeeping, bill payment, accounts payable, accounts receivable experience; preferably in a real estate environment
• Team player
• Desire to provide great customer outcomes
• Proficient with computers and various software platforms including but not limited to Microsoft Word, Outlook, Excel and PowerPoint. Experience using an industry software is preferred
• Can do attitude - Willingness to take on various roles as may be necessary to achieve property goals
• An eye for detail – Our properties and team members are representing the DTN brand
• Reliable transportation to get to work daily and conduct daily job responsibilities

Skills

• Bookkeeping, bill payment, accounts payable, accounts receivable experience; preferably in a real estate environment
• Team player
• Desire to provide great customer outcomes
• Proficient with computers and various software platforms including but not limited to Microsoft Word, Outlook, Excel and PowerPoint. Experience using an industry software is preferred
• Can do attitude - Willingness to take on various roles as may be necessary to achieve property goals
• An eye for detail – Our properties and team members are representing the DTN brand
• Reliable transportation to get to work daily and conduct daily job responsibilities

Benefits

• Health, Vision, and Dental Coverage
• Competitive 401K package
• Paid Time Off
• Paid Holidays
• 8 Hours Paid Annual Volunteer Time
• Education Reimbursement
• Mileage Reimbursement
• Rental Discount at Select DTN Properties
• Ongoing Training, Mentorship and Job Shadowing
• Growth Opportunity

Pay

Details TBD

Schedule

Monday – Friday (40 hours)

Manager On Call rotation is expected in this role, estimated every 7-8 weeks