Administrative Assistant - Bismarck, ND

About the role

The Administrative Assistant will support the multiple-branch Caleb Brett businesses by performing a full range of administrative duties, including client billing, Microsoft office, AP / AR, administrative planning, etc. We're looking for somebody with prior experience in an administrative position.

Responsibilities

• Ensure accurate and timely customer billing for two branches.
• Create, edit, and maintain documents, reports, spreadsheets, presentations, and forms using Microsoft Office applications.
• Perform various general office duties, including copying, mailing, filing, etc.
• Research a wide variety of information requests.
• Maintain organized electronic and hard copy filing systems in accordance with company document retention requirements.
• Aid with incident reporting, hazard observations, and follow-up documentation.
• Aid with audit preparation, regulatory documentation, and compliance recordkeeping for two branches.
• Support multi-branch financial administration, including invoicing clients, invoice tracking, expense documentation, purchase card reconciliation, following through on corporate and local bill paying, and purchase order administration, as assigned.
• Handle multiple priorities while maintaining accuracy, confidentiality, and professionalism.

Requirements

• High School Diploma or GED required
• Two or more years of administrative experience
• Experience With Microsoft Office Is Required
• Excellent communication skills, both verbal and written
• Excellent prioritization, organization, and time management skills
• Must be detail oriented
• Ability to work independently in a fast-paced, multi-tasking environment
• Ability to analyze and solve problems
• Ability to type quickly and accurately
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames

Qualifications

• Experience assisting management in hiring and training new employees is preferred
• Experience Scheduling Field Staff Is Preferred
• Experience running operational reports is preferred