Administrative Assistant Bilingual, Migrant Education PC#2180

About the role

The Administrative Assistant Bilingual, Migrant Education supports the program administrator by performing a variety of intermediate-level office, secretarial, and administrative tasks.

Responsibilities

• Handle incoming and outgoing correspondence, including emails, letters, and faxes.
• Manage scheduling and coordinate meetings for the program administrator.
• Prepare reports and documents as needed, ensuring accuracy and compliance with policies and procedures.
• Assist in maintaining files and records, including organizing and updating databases.
• Support the administrative functions of the program, such as budget management and procurement.
• Provide administrative support during special events and programs.

Requirements / Qualifications

• Education and Experience: Any combination of education, training, and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: High School Diploma and three (3) years of experience including no less than two (2) years progressively responsible clerical, administrative, secretarial, and/or technical experience; OR Associate’s Degree and two (2) years of experience including no less than one (1) year progressively responsible clerical, administrative, secretarial, and/or technical experience.
• Licenses and Certifications: Possession of an appropriate, valid California Driver’s License with evidence of insurability.
• Demonstrated proficiency in reading, writing, and speaking Spanish by passing the MCOE Spanish Language Competency Test.
• Copy of Transcript
• Letter of Introduction
• Proof of HS Graduation
• Resume

Comments and Other Information

Desirable Qualifications: Experience in a public education environment. All foreign transcripts must be evaluated by a CTC-approved agency to determine the equivalent U.S. degree and major, and the Foreign Transcript Evaluation must be attached to your application before your application will be considered. NOTE: Year-to-year grant funded Bilingual Required.