Administrative Assistant (Bilingual)

Job Summary

Provide clerical support to the program. Administrative support duties and responsibilities such as reception, filing, phones, reports, ordering supplies, and sorting mail.

Responsibilities

• Screen and direct calls.
• Administer administrative support for the Program Manager (PM) i.e., preparing communications and reports.
• Use and navigate Microsoft Office software, spreadsheets, databases.
• Greet and assist visitors and clients.
• Log receipt of checks and/or cash, deposit in appropriate account through designated channels.
• Aid in general operation of facility including organization and cleanliness, errands, office supplies inventory, ordering, and office equipment maintenance.
• Open clients in EHR and enter data such as demographics.
• Maintain confidentiality of client’s care.
• Participate in scheduled program meetings.
• Other relevant duties as assigned.
• Collaborate with an interdisciplinary team.
• Support billing staff in verifying client insurance.
• Support in scanning documents into the EHR.

Qualifications

• High School Diploma or GED required.
• Valid CA driver’s license and current auto insurance per contract requirements required.
• Knowledge of Microsoft Office and EHR software preferred.
• Cultural Competency understanding required.
• Bilingual required, Spanish speaking.
• If substance use disorder program, a negative tuberculosis test (TB) is conducted under licensed medical supervision within 45 working days of hire or within 5 working days of employment and valid cardiopulmonary resuscitation (CPR) and first aid certification upon hire or within 90-days of employment.

Physical Requirements

• Seeing
• Hearing
• Speaking
• Stooping/Bending
• Working in cramped spaces
• Moving around facility
• Moving between offices/clients
• Driving – light errands
• Using hands/fingers
• Pushing/pulling/dragging items
• Standing for long periods
• Sitting for long periods
• Working outside/underground

Other Duties

This job description isn’t a comprehensive list of activities, duties or responsibilities required for this job. Duties, responsibilities, and activities may change at any time with or without notice.