Administrative Assistant (Austin)

About the role

Texas Workforce Commission connects people with careers across the state. Based in Austin on the north lawn of the Texas State Capitol, with offices statewide. Family Friendly Certified Workplace offering great work-life balance, competitive salaries, extensive training and development, and fantastic benefits. The Administrative Assistant III position is in the Commission Appeals department at the main downtown location, 101 E. 15th Street, Austin, Texas. The Administrative Assistant III will have the experience to perform complex (journey‑level) administrative support work. Works under general supervision, with moderate latitude for the use of initiative and independent judgment, meets deadlines and has an attention for detail.

Responsibilities

• Prepare and disseminate information concerning agency programs and services.
• Review forms for accuracy with acute attention to detail.
• Prepare, edit, and distribute correspondence, reports, studies, forms, and documents.
• Answer phones and professionally respond to email inquiries.
• Interpret rules, regulations, policies and procedures.
• Enter data in databases and Excel spreadsheets.
• Proof, review, and prepare various documents for processing or mailing.
• Perform other related work as assigned.

Requirements

• Two years of full‑time experience providing knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices (preparation, maintenance, and control of forms, records and reports). Relevant academic credits may be applied toward experience qualifications.
• Must be a Texas resident or willing to relocate to Texas.
• Not eligible for employment visa sponsorship (including H‑1B, F‑1 OPT/CPT, H‑4).
• Position designated as security sensitive per Texas Labor Code Section 301.042.

Skills

• Experience as an Administrative Assistant for a minimum of two years.
• Experience with Windows‑based PC programs: Word, Outlook, Excel.
• Experience with writing, emailing, and sending correspondence.
• Experience with data entry.
• Detail oriented for quality checking documents.
• Ability to work with large amounts of data and numbers.
• Ability to interact effectively, cooperate, collaborate in a team environment, multitask, and meet deadlines.

Pay

Competitive salary $3,726.99 per month.

Benefits

• Family Friendly Certified Workplace.
• Defined Retirement Benefit Plan.
• Optional 401(k) and 457 accounts.
• Medical Insurance.
• Paid time off (vacation, sick, family care leave).
• Additional benefits for active employees: see ERS Texas Health Benefits.
• Veterans: military skills can qualify; resources at Texas Skills to Work and MOS crosswalk Texas State