Administrative Assistant (Austin)

About the role

The Criss Cole Rehabilitation Center (CCRC) Administrative Assistant III performs complex (journey‑level) administrative support work. Work involves disseminating information, maintaining filing systems and performing internal administrative support work. May provide guidance to others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

Responsibilities

• Prepare and disseminate information concerning agency programs and services.
• Prepare, edit, and distribute correspondence, reports, studies, forms, and documents.
• Ensure accessibility training is current and all materials are accessible and implements universal design.
• Perform general office duties such as filing, answering and routing phone calls, routing mail, and ordering and maintaining office supplies.
• Respond to inquiries and interprets rules, regulations, policies and procedures.
• Coordinate meetings, conferences, and seminars.
• Participate in the planning and execution of an agency program.
• Compile and enter data for charts, graphs, databases, summaries or reports.
• Assist in the development of administrative or technical assistance policies and procedures.
• Provide assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff as needed.
• Manage and maintain schedules and travel arrangements for managers and directors.
• Prepare and compile presentation and training materials.
• Organize and maintain schedules and travel arrangements for managers and directors.
• May provide guidance to others.
• Perform related work as assigned.

Requirements

Two years of full‑time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance, and control of forms, records and reports. Relevant academic credits may be applied toward experience qualifications for this position.

Qualifications

• Knowledge of office practices and administrative procedures.
• Skill in the use of standard office equipment and software.
• Ability to implement administrative procedures.
• Ability to interpret rules, regulations, policies and procedures.
• Effective communication.
• Ability to provide guidance to others.

Benefits

• Family Friendly Certified Workplace
• Competitive salary: $2,953.25‑$4,012.58 per month
• Defined Retirement Benefit Plan
• Optional 401(k) and 457 accounts
• Medical Insurance
• Paid time off, including vacation, sick and family care leave
• Additional benefits for active employees can be found at ERS Texas
• Duty involves up to 10% travel within the state of Texas.

Schedule

Standard work schedule is 8 AM‑5 PM, Monday through Friday.