Administrative Assistant

Position Highlights

$24.01 - $29.42 DOE with the ability to go higher for highly experienced candidates
100% employer-paid health insurance including medical, dental, vision, Rx, and 24/7 telemedicine
Profit sharing & 403(b) retirement plan available
Generous PTO, 8 paid holidays, and much more!

What You’ll Do

• Provide confidential administrative support to the direct supervisor and administrative staff
• Answer calls and transfer calls as necessary
• Screens calls for the direct supervisor and respond when appropriate
• Collect, sort, and distribute all incoming mail daily
• Work independently with limited direction from the direct supervisor to accomplish appropriate projects and tasks
• Obtain absent/tardy information from supervisors and record it on the daily attendance log
• Maintain an updated, accessible filing system
• Prepare and distribute monthly provider on-site and on-call clinic schedules to clinic staff and local hospitals
• Ensure timely processing and approval of staff timecards in coordination with departmental supervisors
• Distribute timesheets from Toppenish Payroll, collect, prepare, and return them when signed
• Maintain copies
• Attend all meetings as requested by the direct supervisor
• Prepare meeting agendas and take, transcribe, and distribute minutes of assigned meetings
• Absorb day-to-day activities
• Maintain reports as requested by the direct supervisor
• Compose, edit, type, and proof correspondence, reports, forms, charts, manuals, and other documents assigned by the direct supervisor
• Maintain conference room schedules
• Absorb meeting facilities preparation as requested by the direct supervisor
• Absorb patient complaints and concerns
• Maintain contact with staff, clinicians, patients, agencies, and members of the community
• Secure travel arrangements for the direct supervisor and other staff as assigned

Qualifications

• High School Diploma or GED
• One year's office experience
• Two years' complex office experience and responsibilities preferred
• Ability to type quickly and accurately
• Computer knowledge in Word, Excel
• Ability to be extremely organized and accountable
• To exercise independent judgment and discretion
• To supervise and be sensitive to individual needs of staff and patients
• To work with frequent interruptions
• Knowledge of medical/dental office operations preferred