Administrative Assistant

About the role

This position is responsible to provide a wide range of administrative and managerial support. Responsibilities include calendar management and coordination of business meetings, preparing reports and data analysis.

Responsibilities

• Perform general office support tasks associated with onsite location.
• Assist with department communications, including taking calls, responding to emails, and interfacing with external and internal guests.
• Maintain an organized filing system of paper and electronic documents.
• Record meeting minutes from meetings.
• Conserve department leadership's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; reviewing quality related documents for accuracy and compliance; initiating telecommunications.
• Perform correspondence, PowerPoint presentations, senior level meeting agendas, internal and external email communication.
• Assist in information gathering by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Compile expense reports and maintain expense tracker spreadsheet as requested.
• Suggest more efficient ways to run the office and troubleshoot malfunctions.
• Uphold a strict level of confidentiality.
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Perform other duties as assigned by manager.
• Assist and support team members with the execution of the core tasks and responsibilities under guided supervision.

Requirements

• High School Diploma required.
• Zero to two years of experience required.
• Work experience in a fast paced office environment, strongly preferred.
• Excellent verbal and written communication skills, preferred.
• Proficiency using Microsoft Office Tools (Word, Excel, PowerPoint, Outlook).
• Project coordination experience.

Schedule

Location: 151 Lafayette Drive, Suite 300, Oak Ridge, TN

Work Site Expectations: 5 days in office

Hours: 8:00am–5:00pm, Mon–Fri

Position Job Classification: Full time – Non-Exempt

Pay

The salary range for this position is: $23.00/hr – $26.44/hr

Benefits

X Energy, LLC offers a robust benefits package that includes a 401K plan with an employer match, Medical/Dental/Vision Insurance, Life and Disability Insurance, Paid Time Off, and a Tuition Reimbursement/Professional Development policy that supports the continuing education of our employees.