Administrative Assistant

About the role

The Administrative Assistant provides accounts receivable, accounts payable, and general administrative support. This role also serves as backup for the Scale Operator.

Responsibilities

• Perform basic accounting tasks including accounts receivable, accounts payable, and/or general ledger duties.
• Process A/P, research and investigate vendor set ups, initiate and process vendor PO's, receive and enter invoices into the financial system, and manage purchasing card transactions.
• Answer and screen phone calls.
• Assist with daily scale operations or Office Manager duties as needed.
• Produce weekly shipment lists for all inbound and outbound loads.
• Data entry into multiple operating systems for safety, financial, environmental, and other business components.
• Track, record, pay vendor payments through Concur and JDE, place orders through vendors, and send monthly reporting to suppliers.
• Ensure vendor COI and indemnity forms are valid and participate in safety engagement activities.
• Contribute to the month-end closing process.
• Participate in health and safety programs.
• Perform other job duties as needed.

Requirements

• High school diploma or G.E.D.
• Accounting experience in A/R, A/P, and/or GL with basic understanding of accounting principles.
• Intermediate arithmetic skills (decimals, fractions, ratios).
• Basic computer skills (email, word processing).
• Office equipment operation (fax machine, copy machine).
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
• Ability to respond quickly to changing demands and processes.
• Maintain high productivity and accuracy.
• Strong interpersonal and communication skills.
• Excellent organizational and follow-up skills.

Qualifications

• Pass background check and pre-employment drug screening.
• Willingness to work overtime as needed.
• Good attendance record.
• Ability to perform essential job functions with or without reasonable accommodation.