Administrative Assistant

Job Responsibilities

• Covers calendars and schedules appointments and meetings.
• Prioritizes requests for meetings and coordinates necessary arrangements.
• Answers phones, responds to inquiries, and trims calls to appropriate personnel.
• Responsible for travel and conference arrangements.
• Organizes itineraries, makes reservations for travel and accommodations.
• Handles procurement activities related to goods, services, and/or equipment as needed.
• Manages inventory of supplies, equipment, and/or reagents.
• May order supplies/equipment/reagents as authorized or escalate needs appropriately.
• Ensures facilities and equipment are in optimal working condition.
• Coordinates preventative maintenance and repairs as needed.
• Makes minor repairs if qualified and needed.
• Advise on upgrades for performance enhancements.
• Coordinates room reservations and provides on-site support, including audiovisual equipment setup and refreshments.
• Initiates and prepares written correspondence as needed.
• Records and distributes meeting minutes.
• Performs other related duties as assigned.

Education and Experience

• A high school diploma.
• About 2 years of prior administrative support experience.

Knowledge, Skills and Abilities

• Demonstrated proficiency with MS Office Suite and database applications.
• Professionalism, including appearance, presentation, and demeanor.
• Excellent customer service skills in person, via email, and on the telephone.
• Strong communication and interpersonal skills; ability to interact with multiple constituencies and exercise "people skills."
• Organizational skills and attention to detail.
• Ability to multi-task and self-prioritize work.

Licenses and Certifications

(Not specified)

Working Conditions/Physical Demands

(Standard office work)

Cornell University Commitment to Diversity

(Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "any person, any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act.)

Equal Opportunity Employer

(Cornell University is an equal opportunity employer and committed to providing access, equal opportunity, and good faith treatment to all individuals regardless of race, color, religion, national origin, sex, pregnancy, gender identity, gender expression, sexual orientation, age, disability, marital status, veteran status, or any other protected status. Cornell University is committed to fostering a diverse and inclusive environment where all members of our community feel valued and respected.)

Application Instructions

(Visit https://jobs.weill.cornell.edu/NY/job/New-York-Administrative-Assistant-NY-10065/1381909800/ for application instructions.)