Administrative Assistant

Key Responsibilities

• Manage and maintain the COO’s calendar, including scheduling meetings, appointments, and travel arrangements
• Accurately prepare and edit correspondence, reports, presentations, and other documents
• Coordinate logistics for meetings, including preparing agendas, taking minutes, and following up on action items
• Play a critical role in the successful planning and execution of firm events, such as team gatherings, Partner meetings, and organizational retreats
• Serve as a liaison between the COO and internal departments and external partners
• Handle confidential and sensitive information with a high level of confidentiality and discretion especially decisions directly impacting firm operations
• Assist with project tracking, data collection, and compiling executive-level reports
• Support the COO in managing priorities and ensuring timely execution of key initiatives
• Organize and maintain files, records, and documentation for easy retrieval
• Perform general office duties such as ordering supplies, processing expense reports, and managing communications
• Oversee breakroom upkeep and inventory, ensuring supplies are stocked
• Anticipate the needs of the COO and proactively address administrative and operational tasks

Skills & Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Communications, or related field preferred
• 2+ years of experience in an executive or administrative support role, preferably supporting C-suite leadership
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Teams, Zoom)
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• High level of professionalism, discretion, and integrity
• Ability to work independently and manage multiple priorities with minimal supervision
• Strong problem-solving skills and attention to detail

Core Competencies

• Strong verbal and written communication skills, and the ability and confidence to communicate with clients as well as all levels of team members from partners to associates
• Exceptional attention to detail, time management, and organizational skills
• Ability to manage multiple tasks, reevaluate priorities quickly and adapt in a fast-paced environment
• Confident problem-solver with sound judgment and a proactive mindset
• Ability to respond tactfully and professionally in high demand situations
• Team-oriented and collaborative; able to coordinate with diverse departments and levels