Administrative Assistant

Job Summary

Reporting to the Regional Client Solutions Supervisor, this role helps coordinate work between operations, client solutions, and support functions by processing new waste profiles, entering and maintaining pricing, assisting with customer requests, managing office resources, and supporting daily site activities. This is a full-time position that requires a detail-oriented professional who can prioritize tasks, communicate effectively, and maintain an organized, welcoming office environment while working in the office five days per week.

Responsibilities

• Process new waste profiles; confirm and enter pricing.
• Manage change orders.
• Search and retrieve manifests and invoices per customer requests.
• Prepare and provide Certificates of Disposal per customer requests.
• Order and manage office, kitchen, and bathroom supplies, including Amazon orders.
• Maintain common areas to support a clean, organized office environment.
• Answer the door for visitors and deliveries and direct them appropriately.
• Handle Pitney Bowes shipping and mailing.
• Order flowers or gifts for employee life events as needed.
• Answer phones and relay calls or messages to the proper parties.
• Set up meals for in-office activities.
• Support additional administrative needs across departments.
• Perform other duties as assigned by management.

Qualifications

• Detail-oriented professional with strong organizational skills.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Proficiency in Microsoft Office Suite.
• Experience in administrative support roles preferred.

Benefits

• Medical, Dental, and Vision Insurance.
• Flexible Spending Accounts (FSA) and Healthcare Saving Accounts (HSA).
• Time Off (11 company-paid holidays, paid time off, and voluntary time off plans).
• Employee Assistance Program (24/7 assistance and counseling services).
• Telemedicine (free virtual visits).
• 401(k) matching program (up to 5% of pay matched by VLS).
• Life and Disability Insurance.
• Voluntary Life Protection Plans.
• Rewards and Recognition Programs.
• Free one-on-one financial planning with a certified Financial Planner/Coach.
• Employee Discount Program.

Pay

Compensation is commensurate with experience.

Schedule

The position is full-time and requires a presence in the office five days per week.