Administrative Assistant

Responsibilities

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Produce and distribute correspondence, memos, letters, faxes and forms
• Aid in the preparation of regularly scheduled reports
• Submit and reconcile reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Take dictation
• Research and create presentations
• Direct and lead the work of others

Qualifications

• Familiar with a variety of the field's concepts, practices and procedures
• Ability to effectively communicate via phone and email
• Effective in communicating with visitors and handling sensitive information in a confidential manner
• Take accurate notes of meetings
• Handle multiple projects
• Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Resolve administrative problems

Skills

• Knowledge of office management systems and procedures
• Proven admin or assistant experience
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills