Administrative Assistant
About the role
Vanir is a minority- and woman-owned company, recognized as a national leader in program, project and construction management (PMCM) and real estate development. Since 1964, we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades, our award-winning team provides a full range of services to public and private sector clients in various markets.
Responsibilities
- Provides general administrative support, including maintaining organized filing systems (electronic and physical) and ensuring accurate document storage and retrieval.
- Prepares, types, and formats correspondence, reports, proposals, and meeting materials from rough drafts or verbal instructions.
- Copies, scans, and distributes project and administrative documents such as submittals, RFIs, and shop drawings, maintaining required logs and tracking updates.
- Takes meeting notes and prepares meeting minutes, ensuring accurate documentation and timely distribution to attendees.
- Schedules and coordinates meetings, managing attendee availability and resolving scheduling conflicts.
- Maintains contact lists, mailing lists, and basic database information, ensuring accuracy through regular updates.
Requirements
- Bachelor's Degree with emphasis in business administration or technical degree in related construction discipline or equivalent technical area of study, or
- Associate's Degree with a preference in business disciplines such as business administration, accounting/finance or management or construction discipline, or
- Non-degree holders must possess 6+ years of experience in a construction, engineering, architecture, or similar technical projects related to providing coordination, project support, and planning.
Qualifications
- Minimum of 2+ years of experience in business administration or construction, engineering, or equivalent technical positions, or combined internships.
- Understanding and capability for effective personnel interactions in professional settings.
- Advanced computer skills and familiarity with Microsoft Office Suite products. Project documentation software experience is preferred.
- Ability to represent Vanir and related entities in a professional manner at all times to ensure company policies and procedures as well as compliance to all applicable laws and regulations.
Skills
- Knowledge and application of providing administrative support to corporate and construction office procedures, administrative support applications and practices.
- Effective interpersonal and communications skills to effectively communicate in person or via correspondence.
- Complete understanding of company policies and procedures.
- Advanced computer skills and familiarity with Microsoft Office Suite products.
- Project documentation software experience is preferred.
Benefits
- Comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.
How to Apply
If you're interested in working for Vanir please visit our website to learn more and to apply online at www.vanir.com. VEVRAA Federal Contractor Request Priority Protected Veteran Referrals EOE Minorities/Females/Protected Veterans/Disabled Contact Email: careers@vanir.com
Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.
We Participate in E-Verify
Pursuant to the Ban The Box Act/Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.
Posted Salary Range
USD $50,000.00 - USD $60,000.00 /Yr.