Administrative Assistant

Summary

A Administrative Assistant is needed for a fast-paced work environment to provide administrative support to the all departments. This includes various administrative activities such as processing payments, invoicing, and maintaining inventory levels. Receives callers at the dealership, determines the nature of their business, and directs callers to their destination. Answers basic inquiries, routes incoming calls, takes messages, and provides basic information to all callers.

Essential Duties

• Greets showroom customers and determines the nature of their visit.
• Directs customers to the correct department, notifies the appropriate person that a customer is waiting, and introduces the customer to a salesperson.
• Answers incoming phone calls. Directs caller to appropriate department or individual or takes a thorough message.
• Communicates with callers and visitors in a professional, friendly, and efficient manner.
• Communicates messages to the appropriate parties in a timely manner.
• Types memos, correspondence, reports, and other documents.
• Affords clerical duties as requested.
• Maintains a professional appearance.
• Operates as a liaison between the parts and accounting departments, including resolving discrepancies between vendor invoices and warehouse records, freight charges, and similar issues.
• Accurately research discrepancies in the parts inventory system, including communication with parts management and warehouse managers, coordination with accounts payable personnel, and others within the company.
• Provides proper accounting/coding for parts and freight invoices.
• Maintains accurate records of details performed.

Qualifications

• Detail oriented, highly organized, and motivated to provide great customer service.
• Requires a strong sense of urgency.
• Computer skills and accounting knowledge are required.
• Organized, dependable, and accurate.
• Minimum of 3 years of parts, inventory, and general office experience.
• Industry experience a plus.
• General computer knowledge.
• High School Diploma and college degree preferred.
• Requires good verbal and written skills.
• Must be able to effectively communicate at all levels of the organization.
• Solid basic math skills needed to price, quote, and manage parts division.
• Basic reasoning ability and good conflict management skills.
• Valid Drivers License.

Benefits

• Competitive salary.
• 401k with employer match (after 3 months of employment).
• Medical, dental, and vision insurance.
• Employer paid STD and Basic life.
• Optional life and LTDF.
• Flexible Spending Account.
• Paid Time Off program.

Career Advancement Opportunities