Administrative Assistant

Duties & Responsibilities

• Manage complex calendars for the Head of Marketing, prioritizing requests, resolving scheduling conflicts, and making recommendations to ensure efficient day-to-day operations.
• Cook up and support department meetings, trainings, and events, including scheduling, logistics, and preparation.
• Attend key meetings with the Head of Marketing to capture notes, track action items, and follow up to ensure timely completion.
• Plan and execute department events, employee experiences, and recognition initiatives that foster a positive team culture.
• Serve as a key point of contact for incoming requests to the Head of Marketing, helping manage priorities and ensure timely, appropriate responses.
• Manage department expenses and coordinate travel arrangements, accommodations, and related logistics.
• Support the broader marketing team with project management, administrative needs, and cross-functional initiatives.
• Embrace a culture of inclusion and diversity where guests and team members feel welcomed, valued, and heard.
• Protect the reputation of the company.
• Exemplify the Utah Jazz mission and values: transparent, all-in, community-obsessed, one-team, and scrappy.

Qualifications

• Bachelor’s degree in Business Administration or a related field preferred.
• 3+ years of experience as an executive assistant, administrative assistant, office manager, or in a similar administrative role.
• Exceptional organizational, time management, and prioritization skills, with strong attention to detail and the ability to manage multiple responsibilities in a fast-paced environment.
• Able to handle confidential information with a high degree of professionalism, discretion, and sound judgment.
• Strong interpersonal and relationship-building skills, with the ability to communicate effectively and collaborate with employees at all levels of the organization.
• Proactive, adaptable, and resourceful, with strong decision-making skills and the ability to respond with appropriate urgency to changing priorities and business needs.
• Excellent verbal and written communication skills.
• Proficient in Google Workspace and the ability to quickly learn company-specific systems, tools, and processes.
• High degree of professionalism in dealing with diverse groups of people.
• Availability outside of normal business hours.
• Able to work in-office.