Administrative Assistant

Job Summary

The University of Utah Health Research Office (HSRO) seeks an experienced administrative assistant to provide day-to-day administrative support, including scheduling meetings and travel, assisting with the planning and execution of large office events, managing departmental purchasing and catering, and other assistance as needed.

Responsibilities

• Provides direct administrative support for a broad interdepartmental team.
• Organizes multiple large meetings, involving scheduling, catering, transcribing minutes, and management of meeting materials.
• Affords assistance with event planning and execution for large office events.
• Advances advice on procurement and manages office purchasing processes.
• Interfaces with other University organizations to resolve a variety of complex administrative problems for faculty and staff.
• Coordinates with staff for travel booking and reimbursement.
• Supports other projects as directed.

Qualifications

• EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
• Department may hire employee at one of the following job levels: Administrative Assistants, I: Requires little to no related experience. Administrative Assistants, II: Requires at least 1 year of related experience. Administrative Assistants, III: Requires 3+ years of related experience.
• Prior University of Utah experience
• Prior scheduling experience for large groups
• Event planning experience