Administrative Assistant

What You’ll Do

• Support the Executive Leadership Team
• Manage dynamic calendars for key members of the Executive Leadership team, proactively resolving conflicts and adjusting schedules as needed.
• Prepare meeting agendas, presentations, and capture action items for tracking.
• Ensure necessary materials are ready in advance.
• Act as a point of contact for key ELT members, ensuring clear and timely communication.
• Cook up to date executive expense reports and reconcile them accurately.
• Proactively anticipate the needs of the leaders you support and resolve them quickly.
• Handle multiple projects in a rapidly evolving environment.
• Partner with Executive Assistant to manage departmental meetings, including offsite and virtual for logistics and meeting deliverables.
• Coordinate team onsite meetings, including ordering lunch, setting up food, breaking down, and cleaning the kitchen.
• Support new hire coordination: add new hires to the company staff meeting, order gear, and mail welcome boxes.
• Aid in planning team celebrations, anniversaries, and company events.
• Order business cards and handle general employee inquiries and requests.
• Own Facilities & Onsite Functions
• Provide onsite support managing mail, greeting guests, and handling day-to-day office needs.
• Scan and route incoming mail to the appropriate recipients and shred as needed.
• Keep both properties stocked with office supplies and kitchen essentials (drinks, snacks, coffee, paper products, etc.).
• Maintain a clean and welcoming office environment: periodically empty trash, clean up the kitchen, and handle general tidying.

What You Bring

• 5+ years of administrative experience or demonstrated equivalent through a combination of education and hands-on experience.
• Advanced proficiency with Google Suite (Mail, Calendar, Drive) and Microsoft Office.
• Comfortable working with Mac products and tools like Zoom, Slack, and Concur.
• Strong organizational skills and high attention to detail, with a natural ability to problem solve.
• Excellent multitasking and time management skills — you make things happen.
• Good communication and relationship-building skills across all levels of the organization.
• You see new challenges as opportunities and a chance to level-up.
• Ability to utilize complete discretion and sound judgment when handling confidential information.
• Comfort with ambiguity and the ability to adapt quickly as priorities shift.
• Ability to be onsite Monday–Friday; this role requires consistent in-office presence.

Benefits + Perks

• Paid Company Holidays + No work on your birthday!
• Flexible PTO + Volunteer Time Off (VTO) as an organization to give back to the community
• Variable bonus eligibility on a quarterly basis
• Company-sponsored Health Insurance (Medical, Dental, Vision) + Pet Insurance
• Company-paid group Life Insurance + Company-paid Short Term Disability
• Concierge benefit support services

Salary Range

The salary range for this opportunity is $50,000-$55,000 per year, depending on education and experience. This is the base pay. You will be eligible for a discretionary bonus in addition to the base pay, to be discussed during the interview process.