Administrative Assistant

About the role

The Weitz Company is hiring an Administrative Assistant to support our Des Moines office. This role will perform a wide variety of clerical and administrative duties including greeting guests, routing incoming calls, and assisting with assigned projects. This role will also fill in to cover for our Front Desk Administrative Assistant as needed.

Responsibilities

• Aid in coordination and organization of company events such as meetings, travel, conferences, and department/client activities
• Coordinate catering orders for onsite meetings/trainings
• Ensure onsite meetings/trainings run smoothly
• Assist with contract management
• Greet guests in a warm and friendly manner
• Route incoming calls accurately
• Provide coverage during lunch break and vacation for the Front Desk Administrative Assistant
• Process and cost code invoices in a timely manner
• Maintain supplies for the office, break room, and mail service area
• Receive, sort, and forward mail to appropriate individual/department in a timely manner
• Identify solutions for various administrative issues and assemble material from files and records to complete special projects
• Prepare reports, memoranda, routine correspondence on behalf of the company
• Provide general support and assist other members of the administrative team as needed
• Professionally represent The Weitz Company and create an excellent first impression

Requirements

Experience: 1+ years of experience in an administrative role, experience with event coordination is a plus

Skills

• Welcoming and professional
• Ability to build positive relationships
• Organized and detail-oriented
• Flexible and able to balance multiple items/requests with frequent interruptions
• Excellent written and verbal communication skills
• High level of confidentiality
• Analytical ability to gather and summarize data for reports
• Technology: Proficient in Microsoft Office including Word, Excel, PowerPoint, and Outlook

Benefits

Competitive Pay
Rewarding Bonus Program
Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings
Employer-Paid Short- and Long-Term Disability Programs
Employer-Paid Life Insurance
Generous Paid Time Off Provisions
401K Retirement Savings Plan with Company Match
Tuition Reimbursement
Full Paid Parental Leave
Voluntary Products Including: Critical Illness Insurance and Accident Insurance

Pay

Competitive Pay

Schedule

Monday – Friday during regular business hours
Must be able to work Monday – Friday, 7:30am-4:30pm on those predetermined days