Administrative Assistant

Responsibilities

• Provide proactive administrative support to senior executives (Engineering leaders), acting as a trusted partner and point of contact
• Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs
• Cook domestic and international travel and handle related expense reporting
• Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering
• Support light project management activities (tracking action items, follow-ups, and status)
• Partner closely with Executive Support colleagues to provide cohesive support to the leadership team
• Identify and implement opportunities to streamline administrative processes and enhance team efficiency
• Handle confidential and non-routine information with the utmost care and discretion
• Provide responsive assistance to colleagues, clients, and vendors as requested
• Aid with project management, research, and IT support as required

Requirements

• 3+ years of experience in administrative support; experience with technology leaders preferred
• Proven experience supporting multiple senior executives in both in-person and remote environments
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with exceptional attention to detail
• Excellent written and verbal communication skills; professional, clear, and courteous in all interactions
• Meticulous attention to detail and accuracy
• Ability to manage tasks independently, prioritize effectively, and adapt to changing demands
• Demonstrated sense of urgency, flexibility, and comfort navigating changing priorities in a fast-paced environment
• Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian, Agile Project Management tools (Jira, Confluence, Smartsheet) and GenAI is a plus

Qualifications

Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed

Bachelor’s degree (preferred but not required)

Benefits

The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.

Compensation Range: $75K