Administrative Assistant

Responsibilities

• Answer telephone, screen calls, take messages and channel them to the appropriate personnel.
• Politely receive visitors and direct them to appropriate areas.
• Perform a variety of typing/clerical duties/computer duties as required by the Corps Officer; i.e. correspondence, reports, etc.
• Record, total and report monthly statistics in a timely manner.
• Report payroll to headquarters. Report time on employee time sheet.
• Intake/referral, counseling and provide services as needed for clients, and oversee the general management of all office personnel.
• Ensure the building is secure and machines are turned off at the end of the working day.
• Ensure there are sufficient supplies of all office materials, and order food supplies, janitorial supplies and miscellaneous supplies, after checking with Corps Officer.
• Properly maintain the Corps and social services filing system.
• Prepare Pizza Hut and Long John Silver Harvest Program reports.
• Prepare food bank and food pantry reports.
• Prepare HAP monthly and quarterly reports.
• Aid at Advisory Board/prepare Advisory reports.
• Prepare reports and requests for funding of grants and state food purchase program.
• Supervise and report to the courts community service workers and their progress.
• Ensure confidentiality of records and information is protected.
• Be a responsible and cooperative team member.
• Encourage positive and harmonious working relationships with staff.
• Maintain and promote good public relations on behalf of the Salvation Army.
• Ability to train secretarial staff in the areas needed to perform their work proficiently.
• Dress conservatively and neat at all times.
• All duties performed and services that are provided will be done in a totally confidential manner.

Qualifications

• Supervisory skills
• PA Driver’s License
• Proficiency in MS Office Suites
• All three PA Clearances required upon employment and thereafter upon renewal date: PA Child Abuse History Clearance, Request for Criminal Record, and Fingerprint based federal criminal history.
• PA Mandated and Permissive Reporting and The Salvation Army's KeepSAfe training required.
• Minimum of an Associates Degree in Business or the equivalent.
• Minimum of two years experience in Administration or a related field.