Administrative Assistant

Essential Duties and Responsibilities

• Answer telephone, screen calls, take messages and channel them to the appropriate personnel.
• Politely receive visitors and direct them to appropriate areas.
• Perform a variety of typing/clerical duties/computer duties as required by the Corps Officer; i.e. correspondence, reports, etc.
• Record, total and report monthly statistics in a timely manner.
• Report payroll to headquarters. Report time on employee time sheet.
• Intake/referral, counseling and provide services as needed for clients, and oversee the general management of all office personnel.
• Ensure the building is secure and machines are turned off at the end of the working day.
• Properly maintain the Corps and social services filing system.
• Prepare Pizza Hut and Long John Silver Harvest Program reports.
• Prepare food bank and food pantry reports.
• Prepare HAP monthly and quarterly reports.
• Aid at Advisory Board/prepare Advisory reports.
• Prepare reports and requests for funding of grants and state food purchase program.
• Supervise and report to the courts community service workers and their progress.
• Ensure confidentiality of records and information is protected.
• Maintain sufficient mailing supplies for all offices; i.e. letterhead, envelopes, stamps, etc.
• Prepare and submit new quarterly reports for the Homeless Assistance Program (HAP) Grant.
• Maintain and submit monthly reporting to the State of Pennsylvania of Homeless Children and their School Attendance.
• Intake and monitor individuals assigned from Corrections to The Salvation Army Johnstown to complete Community Service hours.

Additional Responsibilities

• Track vacation, sick time and personal days. Report usage to DHQ.
• Assist with hiring and performance evaluation paperwork.
• Affiliate with Corps Officer in administrative duties associated with Christmas Fundraising.
• Compile new United Way tracking and submit monthly reports.
• Assist Corps Officer in administrative duties associated with Christmas Fundraising.
• Compile new United Way tracking and submit monthly reports.
• Compile new United Way tracking and submit monthly reports.

Knowledge, Skills and Abilities

• Supervisory skills
• PA Driver’s License
• Proficiency in MS Office Suites

Education and Experience

• Minimum of an Associates Degree in Business or the equivalent.
• Minimum of two years experience in Administration or a related field.