Administrative Assistant

Responsibilities

• Positively represent executives and the organization at all times and follow organizational policies and procedures
• Manage and maintain schedules, appointments, and travel arrangements
• Answer and screen telephone calls and visitors, with a high-level touch and professionalism, tactfully handling inquiries and referring to appropriate party, as needed
• Conduct research and gather data as needed
• Provide support to department heads as needed
• Complete monthly expense reports
• Arrange travel for executives and guests as needed
• Serve as a Paley Ambassador by actively sharing Paley’s social media content to amplify organizational reach and engagement
• Handle special projects and other duties as assigned

Requirements

• Bachelor’s degree
• 4 years of administrative experience in a fast-paced environment
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks proficiently with very strong attention to detail and follow up
• Excellent communication skills, written and verbal
• An independent thinker who is very detail oriented with excellent organizational skills
• A high energy team player who is proactive with great initiative
• Proficient in MS Word, Excel, PowerPoint, and SharePoint
• An entrepreneurial spirit; excited about the future of media
• A strong work ethic with a desire and preference to work in-person as part of a cohesive, collaborative, high-energy, in-the-office work environment
• Able to work a flexible schedule, including evenings, weekends, holidays, and occasional overtime, as needed to support the Paley Center's dynamic calendar of events and programs
• Bilingual fluency in Spanish a plus