Administrative Assistant

The Opportunity

You will serve as the central backbone of office operations, directly partnering with executive leadership to maintain organizational excellence. This role allows you to make a tangible impact by managing vital logistics, vendor communications, and foundational project data. You will gain exposure to diverse corporate functions while working inside a purpose-driven company that prioritizes life safety.

Required Qualifications & Experience

• Proven experience working successfully as an administrative assistant, receptionist, or similar corporate support role.
• A high school diploma or equivalent educational foundation.
• Strong technical capability utilizing Microsoft Office Suite for complex data entry and file management.
• Demonstrated aptitude for professional formatting, structural editing, and proofreading corporate documentation.

Preferred Qualifications & Experience

• Prior administrative experience within a commercial construction, engineering, fire protection, or industrial service environment.
• Exposure to construction project management platforms or specialized field ticketing applications.
• Practical experience coordinating multi-layered corporate events, vendor bidding, and local venue logistics.

About Us

Intelligent Fire Systems & Solutions (IFSS) is a fire-life safety construction and service company founded in 2014 with a clear and unwavering purpose: to protect lives, property, and peace of mind. Built on decades of industry expertise, IFSS delivers fire alarm, very early warning, and life-safety solutions with precision, care, and an uncompromising commitment to doing the work the right way every time. At IFSS, life safety is more than a trade; it is a responsibility we take personally.

Compensation & Benefits

• Stable hourly compensation fixed at $27 per hour.
• Comprehensive medical, dental, and vision packages designed for your long-term wellness.
• Accrued paid time off and observed holiday packages to ensure balanced personal time.
• Direct training and professional mentorship under senior executive leadership.

Equal Opportunity Employer

Intelligent Fire Systems & Solutions (IFSS) is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations.