Administrative Assistant

About the role

A great culture with a team environment
A fun, diverse work environment
A rapidly growing company with career advancement opportunities
Medical, Dental and Vision benefits
401k match
Paid Vacation
Ledigacy Training Classes
Mentorship Program
Tuition Reimbursement

Responsibilities

• Greet visitors, answer phone calls, and respond to emails.
• Maintain office supplies inventory, reorder as necessary, and ensure proper stock levels.
• Organize office files and records, both physical and electronic, to ensure quick and accurate retrieval of information.
• Schedule and manage appointments, meetings, and conferences.
• Prepare meeting agendas, take notes, and distribute minutes as needed.
• Cookordinate travel arrangements, including flights, accommodation, and itineraries for team members.
• Draft, proofread, and edit correspondence, reports, and other documents.
• Prepare and process invoices, purchase orders, and other financial documents in collaboration with the finance department.
• Maintain confidential information and sensitive records with a high level of discretion.
• Act as a point of contact between departments and external parties, ensuring smooth information flow.
• Respond to inquiries and assist team members and clients with administrative needs.
• Manage internal communications and coordinate employee engagement activities.
• Assist with planning and execution of company events, team-building activities, and other projects as needed.
• Support project management efforts by tracking deadlines, milestones, and deliverables.
• Conduct research and compile data as required for special project

Requirements

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Minimum of 2 years of experience in an administrative or clerical role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with office management software is a plus.
• Strong organizational, interpersonal, and communication skills.
• Ability to multitask, prioritize, and maintain confidentiality.

Qualifications

Familiarity with office equipment (e.g., printers, scanners) and comfort with a fast-paced, Evolving work environment.

Skills

• Attention to Detail
• Problem-Solving
• Time Management
• Customer Service Orientation

Benefits

Not specified

Pay

Not specified

Schedule

Primarily office-based with standard working hours. Some flexibility may be required to support company events or urgent tasks.