Administrative Assistant

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Fresno office. This role serves as the first point of contact for visitors and provides administrative, clerical, and reporting support to ensure smooth day-to-day office operations.

Key Responsibilities

• Greet and assist visitors, employees, and vendors in a professional and friendly manner.
• Serve as the front-office point of contact and maintain a welcoming office environment.
• Create, maintain, and update reports, spreadsheets, and other documents using Microsoft Excel and Office applications.
• Perform accurate data entry and administrative record management.
• Organize, file, and maintain physical and electronic records.
• Sort, distribute, and process incoming and outgoing mail.
• Provide clerical and administrative support to office staff and leadership.
• Aid with light Accounts Payable (AP) functions, including processing invoices and maintaining financial records.
• Support various office projects and administrative tasks as needed.

Required Qualifications

• Proven experience in administrative support, office administration, or a related role.
• Strong proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Excellent computer and data entry skills with a high degree of accuracy.
• Strong organizational and time-management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional verbal and written communication skills.
• Detail-oriented with strong problem-solving capabilities.

Preferred Qualifications

• Experience supporting Accounts Payable or similar financial administrative functions.
• Experience maintaining spreadsheets, reports, and office records.
• Previous front desk, receptionist, or customer-facing administrative experience.