Administrative Assistant

About the role

Sunchase Companies, led by Kyle McGee and Jeremy Johnson, is a premier Gulf Coast real estate investment, development, and management firm. With decades of combined experience, our team specializes in multifamily syndication, residential property management, and commercial real estate strategies designed to enhance communities and deliver lasting value. Guided by our mission to create growth opportunities, Sunchase Companies is shaping the future of Florida and Alabama’s residential and commercial landscapes.

Responsibilities

• Manage the CIO's calendar by coordinating meetings, appointments, and internal team schedules.
• Cook up meetings with investors, lenders, vendors, consultants, and internal team members.
• Organize meeting logistics, conference rooms, and virtual meeting platforms.
• Prepare correspondence, reports, presentations, and other business documents.
• Maintain organized digital and physical filing systems for investment and project documentation.
• Prepare meeting agendas, supporting materials, and presentation packets.
• Record meeting notes when requested and track follow-up action items.
• Aid in incoming communications and draft routine correspondence.
• Act as a professional point of contact for internal and external stakeholders.
• Maintain confidential investment, financial, and project records.
• Assist with departmental events, training sessions, and special projects.
• Help maintain contact databases, project tracking systems, and administrative resources.

Requirements

• Bachelor's degree in Business Administration or a related field is a plus.
• 2–4 years of administrative assistant, office management, or similar experience.
• Strong proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Google Workspace.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• High attention to detail and ability to manage multiple priorities simultaneously.
• Ability to maintain confidentiality and professionalism at all times.
• Experience supporting finance, real estate, investment, or professional services teams is preferred.

Qualifications

• Associate's degree preferred.

Skills

• Exceptional organizational and time management skills.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Strong written and verbal communication abilities.
• Attention to detail and ability to manage multiple priorities.
• Professionalism and confidentiality.

Benefits

Benefits may include:

• $45,000 - $55,000
• Performance-Based Bonus Opportunity
• Health Insurance and Life Insurance
• Paid Time Off
• Professional Development Opportunities

Pay

The pay range for this role is: $45,000 - $55,000 USD per year (Government Street Office)

Schedule

Pensacola, FL