Administrative Assistant

About the role

We are seeking a dynamic individual to join our mission-driven, results-driven, and community-oriented team in Los Angeles. As the Admin Assistant, you will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Chief Impact Officer.

Responsibilities

• Manage a highly active calendar of appointments
• Complete expense reports
• Compose and prepare correspondence
• Prepare and deliver detailed meeting briefs on participants and companies for scheduled meetings
• Accurately record and archive notes from meetings
• Cook up and coordinate virtual and in-person events
• Complete follow-up action items under the guidance of the CIO
• Support the social impact team
• Plan and organize events
• Make lunch and refreshment arrangements for special meetings and events
• Schedule and assign administrative projects
• Support visitors such as investors, donors, community partners, and elected officials
• Contribute to team efforts by handling various administrative tasks

Requirements

• Proven experience as an admin assistant or other relevant project management experience
• Tech-savvy with working knowledge of Zoom, Google Suite, and Excel
• Comfortable wearing multiple hats with a "No task is too small" attitude
• Exceptional interpersonal, verbal, and written communication skills
• Ability to interact with a broad spectrum of constituencies, including donors, investors, community leaders, nonprofit/education representatives, board members, staff, youth, parents, and volunteers
• Ability to build and steward relationships with people from diverse backgrounds
• Ability to work independently and effectively in a fast-paced, demanding environment
• Well-developed time management skills with the ability to manage multiple priorities
• Ability to present information in a concise and easily understandable manner
• Ability to exercise discretion and independent judgment
• Organized, proactive/self-starter, creative, detail-oriented, and critical thinking skills required
• Forward-looking thinker who actively seeks opportunities and proposes solutions
• Exhibits polite and professional communication via phone, email, and mail
• Experience with CRM and data management is a plus

Skills & Abilities

• Proven experience as an admin assistant or other relevant project management experience
• Tech-savvy with working knowledge of Zoom, Google Suite, and Excel
• Comfortable wearing multiple hats with a "No task is too small" attitude
• Exceptional interpersonal, verbal, and written communication skills
• Ability to interact with a broad spectrum of constituencies, including donors, investors, community leaders, nonprofit/education representatives, board members, staff, youth, parents, and volunteers
• Ability to build and steward relationships with people from diverse backgrounds
• Ability to work independently and effectively in a fast-paced, demanding environment
• Well-developed time management skills with the ability to manage multiple priorities
• Ability to present information in a concise and easily understandable manner
• Ability to exercise discretion and independent judgment
• Organized, proactive/self-starter, creative, detail-oriented, and critical thinking skills required
• Forward-looking thinker who actively seeks opportunities and proposes solutions
• Exhibits polite and professional communication via phone, email, and mail
• Experience with CRM and data management is a plus

Benefits

• Paid vacation
• Medical, dental, vision, and life insurance
• Pet insurance
• Sick leave
• 10 paid holidays
• Bereavement days

Pay

$55,000 - $65,000 per year

Schedule

N/A

Qualifications

N/A

Skills

N/A

Benefits

• Paid vacation
• Medical, dental, vision, and life insurance
• Pet insurance
• Sick leave
• 10 paid holidays
• Bereavement days

Pay

$55,000 - $65,000 per year

Schedule

N/A

Qualifications

N/A

Skills

N/A

Benefits

• Paid vacation
• Medical, dental, vision, and life insurance
• Pet insurance
• Sick leave
• 10 paid holidays
• Bereavement days

Pay

$55,000 - $65,000 per year

Schedule

N/A

Qualifications

N/A

Skills

N/A

Benefits

• Paid vacation
• Medical, dental, vision, and life insurance
• Pet insurance
• Sick leave
• 10 paid holidays
• Bereavement days

Pay

$55,000 - $65,000 per year

Schedule

N/A

Qualifications

N/A

Skills

N/A

Benefits

• Paid vacation
• Medical, dental, vision, and life insurance
• Pet insurance
• Sick leave
• 10 paid holidays
• Bereavement days

Pay

$55,000 - $65,000 per year

Schedule

N/A

Qualifications

N/A

Skills

N/A

Benefits

• Paid vacation
• Medical, dental, vision, and life insurance
• Pet insurance
• Sick leave
• 10 paid holidays
• Bereavement days

Pay

$55,000 - $65,000 per year

Schedule

N/A

Qualifications

N/A

Skills

N/A

Benefits

• Paid vacation
• Medical, dental, vision, and life insurance
• Pet insurance
• Sick leave
• 10 paid holidays
• Bereavement days

Pay

$55,000 - $65,000 per year

Schedule

N/A

Qualifications

N/A

Skills

N/A

Benefits

• Paid vacation
• Medical, dental, vision, and life insurance
• Pet insurance
• Sick leave
• 10 paid holidays
• Bereavement days

Pay

$55,000 - $65,000 per year

Schedule

N/A

Qualifications

N/A

Skills

N/A

Benefits

• Paid vacation
• Medical, dental, vision, and life insurance
• Pet insurance
• Sick leave
• 10 paid holidays
• Bereavement days

Pay

$55,000 - $65,000 per year

Schedule

N/A

Qualifications

N/A

Skills

N/A

Benefits

• Paid vacation
• Medical, dental, vision, and life insurance
• Pet insurance
• Sick leave
• 10 paid holidays
• Bereavement days

Pay

$55,000 - $65,000 per year

Schedule

N/A

Qualifications

N/A

Skills

N/A

Benefits

• Paid vacation
• Medical, dental, vision, and life insurance
• Pet insurance
• Sick leave
• 10 paid holidays
• Bereavement days

Pay

$55,000 - $65,000 per year

Schedule

N/A

Qualifications

N/A

Skills

N/A

Benefits

• Paid vacation
• Medical, dental, vision, and life insurance
• Pet insurance
• Sick leave
• 10 paid holidays
• Bereavement days

Pay

$55,000 - $65,000 per year

Schedule

N/A

Qualifications

N/A

Skills

N/A

Benefits

• Paid vacation
• Medical, dental, vision, and life insurance
• Pet insurance
• Sick leave
• 10 paid holidays
• Bereavement days

Pay

$55,000 - $65,000 per year

Schedule

N/A

Qualifications

N/A

Skills

N/A