Administrative Assistant

Maintain the High-Density files in the workroom

• Reorganize existing files
• Create new file folders
• Sending files offsite when necessary

Update TyMetrix

• Preparing reports
• Performing searches
• Opening, updating, and closing matters

Processing of invoices through TyMetrix

• Create Coupa purchase orders
• Create payment requisitions

Word processing and preparing documents using Microsoft Office

• Word processing documents
• Prepare documents using Excel and PowerPoint

Processing department mail

• Prepare UPS, certified mail, and regular mailings
• Distribute any department mail received

Create execution memos

• Create memos to accompany documents for signature

Maintain the department’s electronic file repository within SharePoint

• Upload documents into the TAP file system
• Kick off workflows for document processing

Obtain data for estoppels, renewals, and right of first refusals

• Research EV charging stations

Other tasks as assigned

Minimum Qualifications

• Administrative experience in a fast-paced environment
• Strong understanding of office computer technologies and applications including Outlook and Office
• Able to learn new software
• Able to multi-task and communicate effectively with a team of professionals
• Able to stay organized and assist with organization
• Able to prioritize, coordinate, and demonstrate initiative
• Show good judgement and confidentiality