Administrative Assistant

Job Summary

Shambaugh & Son L.P. is seeking an Administrative Assistant for Fire Protection National Service Division. The role provides organizational and administrative support to ensure efficient day-to-day operations.

Essential Duties & Responsibilities

• Provide administrative support to leadership and department personnel.
• Manage calendars, schedules, meetings, and travel arrangements as needed.
• Prepare, organize, and maintain documents, reports, and records.
• Answer and direct customer and employee inquiries in a professional manner.
• Aid with data entry, filing, purchase orders, and invoice processing.
• Cook up office communications, meetings, and special projects.
• Support onboarding activities and training documentation.
• Ensure accurate and timely completion of administrative tasks.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 2+ years of administrative, office support, or customer service experience.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Regular and reliable attendance, including the ability to work extended hours and weekends as required.

Pay

Competitive salary and benefits package.

Schedule

Regular and reliable attendance, including the ability to work extended hours and weekends as required.

Benefits

Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy.

Notice to Prospective Employees

There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.