Administrative Assistant

Job Summary

RWJBarnabas Health is seeking an experienced Administrative Assistant to provide high-quality administrative and clerical support to executive leadership.

Essential Functions

• Cook up and distribute internal and external corporate documents as needed
• Schedule and organize meetings and appointments, and manage travel itineraries as appropriate
• Maintain an organized system of paper and electronic documents
• Uphold a strict level of confidentiality
• Research data to prepare documents for review and presentation
• Help prepare for meetings
• Use various software, including word processing, spreadsheets, databases, and presentation software
• Read and analyze incoming memos, submissions, and distribute as needed
• Perform office duties that include ordering supplies, managing a records database, and timekeeping
• Open, sort, and distribute incoming faxes, emails, and other correspondence
• Support departmental invoice, purchase order, and requisition needs
• Provide general administrative support

Job Requirements

• Proven work experience as an Administrative Assistant; minimally 3 years
• Ace in an Associate’s degree in Business or related field; Bachelor’s degree preferred
• Knowledge of office procedures
• Solid experience with office management systems and MS Office
• Familiarity with online calendars and cloud systems
• Experience using office equipment
• Possess strong organizational and communication skills (via phone, email, and in-person)
• Demonstrates a high level of expertise in word processing, spreadsheet, presentation, and desktop publishing software in the creation and preparation of operational reports, presentations, letters, and other documents and correspondence as needed
• A high level of proficiency in the Microsoft Office environment is essential
• Ability to work effectively in a fast-paced environment and prioritize/coordinate challenging projects, meetings, and other activities as necessary
• Strong technical knowledge of hardware (personal computer, PC peripherals, and copy machinery) and software (e.g., MS Office/MS Outlook)
• Ability to troubleshoot and assist staff members with most information technology technical difficulties, including various software applications and hardware (PC and Audio/visual equipment)

Benefits and Perks

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Equal Opportunity Employer

RWJBarnabas Health is committed to fostering a diverse and inclusive workplace where all employees feel valued and respected. We are proud to be an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.