Administrative Assistant

Responsibilities

• Communicates benefit information to employees.
• Interfaces with appropriate Home Office personnel to answer general employee questions.
• Collections and files signed time records for hourly and commissioned employees.
• Computes payroll for office staff and forwards it to home office payroll representative.
• Works with payroll representative to resolve any payroll discrepancies.
• Handles customer's confidential payment information.
• Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy.
• Makes calls to current A/R accounts to confirm receipt of the correct invoice.
• Makes calls to delinquent accounts to collect past due balances.
• Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians.
• Orders and maintains office supplies for the branch.

Requirements

• Demonstrated prior experience in accounts receivable accounting is highly preferred for this role.
• Proven ability to thrive in a fast-paced environment.
• A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills.
• A working knowledge of various common software programs such as Microsoft Office (Word, Excel).
• AS400 knowledge is preferred.
• Self-starter who is organized, thorough with attention to detail & follow-up skills.
• Highly motivated, detail oriented, able to work independently.

Benefits

• Medical insurance with a Prescription Drug Card
• Accident and Critical Illness Insurance
• Dental Insurance
• Vision Insurance
• Paid Vacation
• Paid Training
• Life Insurance
• Matching 401K Retirement Savings Plan
• Tuition Reimbursement
• Profit Sharing

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law.