Administrative Assistant

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Locations:

• Richmond, VA
• Petersburg, VA
• Glen Allen, VA

Compensation:

• Richmond, VA: 15.8365 - 18.337 USD / Hourly
• Petersburg, VA: 19 - 22 USD / Hourly
• Glen Allen, VA: 65000 - 70000 USD / Yearly

Responsibilities:

Richmond, VA:

• Welcome visitors and provide attentive front-desk support while creating an efficient and organized office environment.
• Respond to inbound phone calls, direct inquiries to the appropriate team members, and relay messages clearly and promptly.
• Perform data entry tasks with a high level of accuracy to maintain current and reliable administrative records.
• Prepare, organize, and file office documents so information is easy to access and properly maintained.
• Aid with day-to-day administrative coordination, including scheduling, correspondence, and general office support.
• Maintain routine office activities and help ensure supplies, paperwork, and administrative processes remain on track.
• Support receptionist-related duties by managing incoming communications and maintaining a welcoming first point of contact.
• Contribute to additional clerical projects as needed to help the team meet operational goals.

Petersburg, VA:

• Cover onboarding activities, including monitoring required tasks in Paylocity and ensuring documentation is completed on time.
• Reach out to employees to follow up on missing forms, pending action items, and other onboarding requirements.
• Maintain organized HR files, records, and tracking tools to support accurate and timely personnel administration.
• Schedule meetings, onboarding sessions, and other HR-related appointments while keeping calendars and communications up to date.
• Aid with the preparation, submission, and tracking of unemployment claims and related documentation.
• Respond to routine questions and direct issues to the appropriate HR contacts when needed.
• Help manage pre-employment screening processes and confirm required pre-employment steps are completed before start dates.
• Use Paylocity and other HR systems to enter, update, and verify employee information with a high level of accuracy.

Glen Allen, VA:

• Oversee daily accounts payable and accounts receivable activities, ensuring transactions are recorded accurately and processed on time.
• Prepare customer invoices, follow up on outstanding payments, and reconcile account balances to maintain healthy cash flow.
• Administer sales tax reporting and remittance activities in accordance with applicable state and local requirements.
• Aid with payroll administration, including review support, reconciliation tasks, and related reporting.
• Contribute to month-end close by posting journal entries, tracking accruals, and reconciling general ledger accounts.
• Maintain organized financial records, expense documentation, and budget tracking materials to support accurate reporting.
• Cover employee and contractor onboarding and offboarding, including required documentation and process completion.
• Maintain personnel records, benefits information, policy documentation, and other HR files with a high level of confidentiality.
• Support performance review activities, employee engagement efforts, and compliance with employment regulations and internal standards.