Administrative Assistant

Responsibilities

• Manage day-to-day administrative tasks to keep office operations organized and efficient.
• Respond to incoming calls courteously, direct inquiries appropriately, and provide general front-desk support.
• Prepare, update, and maintain records, spreadsheets, and written correspondence using Microsoft Word and Excel.
• Enter and verify data accurately while ensuring files and documents remain current and well organized.
• Cook up meetings, schedule conference calls, and assist with arranging calendars and related logistics.
• Support administrative and front-desk functions, including handling routine office communications and visitor interactions.
• Aid in distributing media or publication-related communications, including outbound announcements and message blasts.
• Utilize modern digital tools, including AI-based programs, to help improve administrative workflows and content support as needed.

Requirements

• At least 3 years of experience in an administrative, office support, or assistant role.
• Proven ability to manage inbound phone calls and provide attentive receptionist or front-desk support.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency in Microsoft Excel and Word for document creation, tracking, and reporting.
• Comfortable coordinating meetings, conference calls, and general office schedules.
• Familiarity with AI programs and the ability to adapt to new office technologies.
• Exposure to media, publications, or communication distribution work is preferred.
• A positive, dependable, and detail-oriented approach to supporting a busy office environment.