Administrative Assistant

About the role

We are looking for an experienced Sr. Administrative Assistant to provide high-level administrative support for a busy team in New Haven, Connecticut. This Long-term Contract position requires someone who can manage complex scheduling, coordinate travel, and keep daily operations organized along with high volume of phones with professionalism and discretion. The ideal candidate brings strong office support experience, excellent communication skills, and the ability to handle documentation and call coordination in a fast-paced environment.

Responsibilities

• Oversee executive and team calendars, resolving scheduling conflicts and ensuring appointments are organized efficiently.
• Cook domestic and international travel plans, including itineraries, reservations, and related logistical details.
• Prepare, organize, and maintain export and import documentation with accuracy and attention to deadlines.
• Arrange conference calls and support meeting coordination by confirming participants, schedules, and required materials.
• Respond to inbound calls professionally, direct inquiries appropriately, and relay important messages in a timely manner.
• Provide day-to-day administrative support such as document preparation, correspondence, filing, and general office coordination.
• Use Microsoft Office applications to create reports, manage spreadsheets, prepare presentations, and support departmental workflows.
• Support work involving Epic EMR and Epic system tools, including administrative tasks tied to record management and system-based processes.