Administrative Assistant

About the role

We are looking for a highly organized and proactive Administrative Assistant to support 2-3 VP-level leaders at Replit. This role is ideal for someone who enjoys creating structure, keeping teams organized, and ensuring leaders can focus on their highest-impact work.

Responsibilities

• Manage calendars for VP-level leaders, including scheduling meetings and resolving conflicts.
• Cook up internal and external meetings across multiple stakeholders and time zones.
• Arrange travel, accommodations, and itineraries.
• Process expense reports and support other administrative tasks as needed.
• Help leaders stay organized by tracking action items, deadlines, and follow-ups.
• Coordinate team meetings, offsites, and other team events.
• Prepare agendas, meeting materials, and notes when needed.
• Aid in onboarding logistics for new team members.
• Support quarterly planning sessions, team reviews, and other recurring team operating rhythms.

Requirements

• 2–3 years of experience in an administrative, coordinator, office management, or operations role.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and adapt quickly to changing needs.
• Experience with Google Workspace, Slack, Notion, or similar productivity tools.
• Strong judgment and discretion when handling sensitive information.

Qualifications

• Experience supporting leaders or teams in a high-growth technology company.
• Experience coordinating events, offsites, or team meetings.
• Comfortable creating presentations, documents, and spreadsheets with a high degree of accuracy.
• Demonstrated ability to anticipate needs and proactively solve problems.