Administrative Assistant

About the role

Precision ProFile, Nubble Site Solutions, NextDayGPS, and SiteBoss are tightly integrated small businesses with shared ownership based out of Southern Maine. The businesses work hand in hand to prepare data (heavy highway to residential), manufacture, distribute, support, and for all things GPS construction staking. Precision ProFile is looking to hire an Admin Assistant.

Responsibilities

• Aid in managing Accounts Payable (AP) including accurately recording and categorizing expenses, paying bills, and reconciling accounts.
• Send invoices, receive payment, and assist in managing Accounts Receivable (AR).
• Screen phone calls and accurately relay messages as needed.
• May be tasked with managing the Owner's calendar.
• Track company-owned vehicle maintenance, registrations, and insurance cards.
• Facilities management may include taking out trash, restocking bathrooms, and salting/shoveling front steps.
• Liaise with maintenance vendors including HVAC, plumbing, electrician, handyman, etc.
• Manage employee assets, software, and inventory via email and spreadsheets.

Requirements

• 1-2 years of experience with Quickbooks Online (or similar accounting software).
• Must understand basic accounting (P&L, balance sheet, taxes).
• Exceptional communication and organizational skills.
• Attention to detail is a must.
• Good with numbers is a must.
• Computer skills - Must be familiar with Outlook, Word, Excel, and capable of learning inventory software.
• Must be a self-starter, able to take initiative and work independently.
• Good problem-solving skills and positive, team-oriented attitude.

Qualifications

• Basic understanding of accounting and Quickbooks Online (or similar) accounting software.
• Other responsibilities may encompass items such as liaising/scheduling with maintenance techs (HVAC, plumbing), stocking the bathrooms, and taking out the trash.
• May be tasked with processing payment and scheduling/calendar management.
• Work closely with the Owner and the CAD Technicians but also interact with many other departments within the businesses listed above.
• The perfect candidate will have a "whatever needs to get done" attitude and is willing to learn multiple sides of the businesses.

Skills

• Quickbooks Online (or similar accounting software)
• Basic accounting (P&L, balance sheet, taxes)
• Communication and organizational skills
• Attention to detail
• Good with numbers
• Outlook, Word, Excel, and inventory software
• Self-starter, initiative, independent work
• Problem-solving skills
• Positive, team-oriented attitude

Benefits

• 401k/401k match
• Health insurance
• PTO

About Precision ProFile

Precision ProFile is an exponentially growing engineering outfit that provides professional services such as heavy construction estimating, consulting, and GPS Modeling for Construction Companies nationwide.