Administrative Assistant

Key Responsibilities

• Maintain office supplies and inventory.
• Organize and maintain files, records, and documents (physical & digital).
• Ensure office equipment functions properly.
• Answer phone calls, emails, and inquiries.
• Draft and edit letters, reports, and other communications.
• Cook up and coordinate internal and external meetings, taking minutes when necessary.
• Arrange meetings, appointments, and travel schedules.
• Maintain and update executive or department calendars.
• Remind team members of important deadlines and tasks.
• Input and update data in spreadsheets, databases, or company software.
• Prepare reports, presentations, and documentation.
• Support for teams and departments, including event planning and logistics, processing invoices, reimbursements, and expense reports.
• Greet and assist visitors.
• Direct clients and customers to the appropriate departments.
• Assist with projects, gathering information, and preparing presentations.

Required Skills & Qualifications

• Education: High school diploma required; an associate’s or bachelor’s degree in business administration or a related field is a plus.
• Skills: Strong organizational and multitasking abilities; proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management software; excellent written and verbal communication skills; attention to detail and problem-solving skills; ability to work independently and as part of a team.
• Experience: 1-3 years of experience in an administrative or office support role (preferred).

Benefits

• Free food & snacks
• Opportunity for advancement
• Training & development