Administrative Assistant

Role Overview

Your Impact As an Administrative Assistant, you will be the backbone of daily operations—ensuring seamless communication, efficient scheduling, and accurate reporting. Your work will directly support leadership and teams working on mission-critical aerospace initiatives, helping them stay focused, organized, and successful.

Required Qualifications

• A High School Diploma or AA/AS degree (or equivalent 2-year post-high school training)
• 4+ years of relevant administrative experience
• Strong organizational, communication, and multitasking skills
• Ability to handle confidential information with professionalism and discretion

Preferred Qualifications

• 5+ years of experience as an Administrative Assistant
• Experience with Concur Travel & Expense (or similar systems)
• Proficiency in Microsoft Outlook and Excel (novice to intermediate)
• Bilingual capabilities are a plus

What You’ll Do

— Day-to-Day Responsibilities

• Perform data entry, file management, and document organization
• Coordinate and schedule meetings, conferences, and appointments
• Screens calls, manage correspondence, and route inquiries appropriately
• Maintain and update office records, reports, and confidential documentation
• Aid with budget tracking, project scheduling, and statistical reporting
• Review documents for accuracy and ensure compliance with policies and procedures
• Support leadership with special assignments and administrative projects
• Utilize tools such as Microsoft Office and travel/expense systems to streamline operations

Why Join Us

• Work with Industry Leaders: Support a globally respected organization in the aviation space
• Meaningful Contributions: Play a key role in keeping essential aerospace operations running smoothly
• Professional Growth: Gain exposure to complex projects and leadership teams
• Competitive Pay: Earn $25.32 per hour
• Structured Schedule: Monday–Friday | 1st Shift (7:30 AM – 4:30 PM)
• Collaborative Culture: Join a team that values precision, reliability, and teamwork

Job Details at a Glance

• Title: Administrative Assistant
• Location: Bohemia, NY (Onsite)
• Schedule: Monday–Friday | 1st Shift (7:30 AM – 4:30 PM)
• Type: Full-Time | 6-Month Consultant

Pay Details

$25.32 per hour

Benefits

• Medical
• Dental
• Vision
• Life Insurance
• Short-term Disability
• Additional Voluntary Benefits
• EAP Program
• Commuter Benefits
• 401K Plan

Requirements

• The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
• Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.