Administrative Assistant

Job Summary

The Administrative Assistant will provide key support in a high growth area of an award-winning architectural, engineering and consulting firm. This demanding and fast-paced position will require a personable candidate that is highly proficient in all administrative software.

Impact

• Actively involved in the day-to-day office operations of the Office Director as assigned.
• Implement procedures and actively track and manage relevant business development activities, research data is effectively captured and input into the CRM system (Salesforce).
• Including maintaining databases, tracking leads and potential opportunities.
• Organize, coordinate, edit and assist with the preparation of documents, proposals and presentations for the project manager and marketing teams.
• Track and coordinate the shop drawing process using appropriate software such as ProCore, E-Builder, etc.
• Greet visitors, answer phones and maintain office supplies and equipment as required.
• Aid in organizing and coordinating events such as conferences, seminars, and networking functions that include logistics, venue selection, catering, and coordination with vendors.
• Help manage invitations, RSVPs, and attendee lists. Provide on-site support during events as needed.

Requirements

• Previous experience in business, marketing, communications, or related roles is preferred.
• Proficiency in Microsoft Office Suite and familiarity with CRM software (Salesforce preferred).
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent written, language, and verbal communication skills.
• Ability to work effectively both independently and as part of a team.
• A proactive attitude with a willingness to learn and take on new challenges.
• You have a bachelor's degree in business administration or a similar field.