Administrative Assistant

About the role

Pacific Office Automation is seeking an Administrative Assistant at our office in Phoenix, AZ. The ideal candidate will be detail-oriented, have experience with problem-solving, and have the ability to meet urgent deadlines while maintaining accuracy.

Responsibilities

• Acutely detail-oriented data entry across multiple databases
• Heavy and frequent internal customer service
• Maintain spreadsheets for current cost analysis reviews
• Auxiliary duties for the Sales rep and major manager
• File, copy, and scan documents
• Schedule equipment and software deliveries, moves, and pickups
• Escalate service call related issues on behalf of customers
• Auditing and creating invoices

Qualifications

• Microsoft Excel proficient and able to perform tasks such as copy, paste, find, filter, custom sort by multiple columns, and work with multiple sheets within one workbook
• Microsoft Word proficient
• Able to lift up to 50 lbs
• Able to type 50-60 words-per-minute
• Able to follow directions and take notes
• Two years of office experience, preferably in an administrative or customer service role
• Capable of working independently and as part of the team

Preferred Skills

• Microsoft Excel skills: Indexing values, creating pivot tables, conditional formatting

Benefits

• Advancement and growth into leadership roles
• Team-player environment
• Medical/Dental/Vision/Life insurance plans
• Matched 401k
• PTO, Vacation, Sick Leave
• FSA/HSA programs

Pay

$17-$18/hr

Schedule

N/A