Administrative Assistant

Key Responsibilities

• Provide high-level, on-site administrative support to the OMP
• Manage a complex calendar in Microsoft Outlook, ensuring accuracy and resolving scheduling conflicts proactively
• Oversee email communications, draft responses, and ensure timely follow-up
• Cookordination meetings, conference calls, and video conferencing (WebEx, Teams, etc.)
• Support travel planning, maintain travel profiles, and manage itineraries
• Prepare, review, and submit expense reports in accordance with guidelines
• Maintain daily time tracking and assist with reporting needs
• Aid with CPE/CPA-related tasks and other professional requirements
• Cookordinate office and conference room reservations, including catering arrangements
• Plan and support meetings, events, and client engagements
• Arrange client and staff gifts as needed
• Edit, format, and distribute communications, including monthly newsletters
• Conduct research and compile information to support business initiatives
• Update professional profiles and assist with marketing-related activities
• Facilitate document preparation, formatting, and electronic signatures
• Provide light technical support for Microsoft Office and meeting technology

Office & Operational Support

• Maintain organized, functional, and presentable shared spaces and meeting areas
• Conduct routine floor checks to ensure office standards are upheld
• Monitor and restock office supplies as needed
• Assist with meeting room setups, including basic A/V support and troubleshooting
• Cookordinate with vendors and oversee on-site services
• Support hands-on tasks such as moving materials or setting up spaces when needed
• Ensure storage areas remain clean, organized, and compliant with safety standards

Qualifications

• Previous experience in executive or administrative support roles
• Strong proficiency in Microsoft Office Suite and collaboration tools
• Exceptional organizational and multitasking skills
• Clear and professional communication skills
• Ability to work independently and handle shifting priorities with ease
• Detail-oriented with a proactive, solutions-focused mindset