Administrative Assistant

Responsibilities

• Receive and route visitors and inquiries and issues to the appropriate staff
• Transmit correspondence and medical records via mail, email or fax
• Perform various clerical and administrative functions, including ordering and maintaining an inventory of supplies and sorting and distributing all mail and interoffice correspondence
• Perform bookkeeping duties, such as preparation of expense reports and maintaining petty cash and receipts
• Transmit and maintain all medical claims and all subpoenas and/or medical record requests as required
• Aid the FHA and DON with recruiting efforts, credentialing, scheduling interviews, and processing new hire documentation
• Utilization management to include processing offsite referrals, appointments, patient registrations and transport requests
• Gather and maintain documentation required for all accreditation surveys

Qualifications

• High school diploma or equivalent (GED)
• Two years college, preferred
• Ability to obtain BLS CPR Certification (AHA required)
• Proficient utilizing Microsoft Office suite of products
• Able to maintain confidentiality of all proprietary and/or confidential information
• Display integrity, professionalism and be able to adhere to a Code of Conduct and comply with all facility(s) correctional healthcare policies, procedures, and legal requirements
• Must pass the facility’s criminal background check and drug screening

Physical Capabilities

• Must have the ability to stand for long periods
• Lift and move patients (up to 50 pounds)
• Bend, squat, reach, push, pull, walk significant distances
• Perform physically demanding tasks like CPR, all while maintaining good balance and endurance throughout a shift