Administrative Assistant

Summary/Job Purpose

Provide administrative support to ensure efficient operation of the Chicago office. This role will support members of the leadership team and involve a variety of tasks including managing travel arrangements, processing invoices, scheduling meetings, and taking notes during meetings.

Essential Functions

• Cook up and book travel arrangements for executives and team members, including flights, accommodations, and transportation.
• Process payment requests for invoices accurately and in a timely manner, ensuring adherence to company policies and procedures.
• Manage calendars and schedule appointments, meetings, and conferences, optimizing time efficiency for all parties involved.
• Participate in the self-audit process by setting up the audits and running reports for management.
• Take comprehensive and accurate notes during meetings, ensuring key points and action items are captured and communicated effectively.
• Prepare and distribute correspondence, memos, reports, and presentations as needed.
• Aid with special projects and tasks as assigned, demonstrating flexibility and adaptability in a fast-paced environment.

Education And Experience Required

• Diploma/Degree & Experience: Bachelor’s degree, preferred. 5+ years administrative experience.
• Experience: Providing administrative support to executives within a corporate environment.
• Must have: Professional, self-motivated, flexible, open to growth and challenges and a proven team player.
• Skills: Excellent attention to detail, highly organized, able to successfully handle simultaneous priorities, with speed and accuracy.
• Personal Integrity: Strong sense of personal integrity; able to maintain confidentiality and handle highly sensitive information; demonstrate good judgment and decision-making.
• Communication Skills: Professional and articulate communication skills; able to seamlessly interact with experienced professionals.
• Ability to Remain Calm and Professional: Ability to remain calm and professional under pressure.
• Resourcefulness: Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities, anticipate and solve problems, and take initiative.

Salary Range

The salary range listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement. When determining exact compensation, several factors may be considered as applicable (e.g., years of relevant experience, education, skills, budget, and internal equity).

Work Schedule

Must work physically in our Chicago office Monday - Friday. It's an exciting time for our company and a great opportunity to join a financially sound and growing global insurance group!

The policy of MSIG USA is to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, MSIG USA will provide reasonable accommodations for qualified individuals with disabilities.